Click on the blue arrow in the middle of the box to apply the Statistical Category, and click OK.Ĭharge to Preparations and place on the shelf prep truck.Choose TAPE from the Statistical Categories List in the lower portion of the box.Click on the middle box (the one with the pie chart icon on it) in the lower left corner of the item record, or press Ctrl-T, to open the Item Statistical Categories dialog box.See item record examples below or Enum/Chron Fields in Voyager Item Records for Serials.Īdd an Item Statistical Category for all audio cassettes (stand-alone or accompanying):
VIDEO PLUS BOOKS AND CDS CODE
If there are multiple audio cassettes accompanying a book or serial, enter the item type format code plus a digit to distinguish each piece ( Tape 1, Tape 2, etc.) in the CHRON field of the item record. Record the item type format code in CHRON after the chronological data.
VIDEO PLUS BOOKS AND CDS SERIAL
If accompanying a serial, apply the same item type as the serial ( jour01, jour02, etc.) and enter the item type format code ( Tape) in the CHRON field. If accompanying books, apply the item type circ and enter the item type format code ( Tape) CHRON field of the item record. Enter the item type format code Suppl in the CHRON field for the accompanying material, and apply the Item Statistical Category SupplĪudio cassettes cataloged as accompanying material circulate with the same loan conditions as books or serials (note the exception above for reference materials). If there is accompanying textual material (user guides, pamphlets, inserts, etc.) that will get a separate item record, apply the item type media to this material as well. This material will circulate for one week. The item type for stand-alone audio cassettes should be media.
They may also be called sound cassettes in the descriptive area of a bibliographic record.Ĭheck the item record for the correct location and item type. These instructions are for standard analog audio cassettes with dimensions of 3 ⅞ by 2 ½ in., and a tape width of ⅛ in.
VIDEO PLUS BOOKS AND CDS FULL
See the Media Item Types and Statistical Categories page for the full list of item types and statistical categories. If stand alone media arrives in CMS flagged for the reference collection, consult your supervisor. Stand alone media should not be flagged for the reference collection. If accompanying media is discovered in reference materials in CMS when cataloging, separate the media and follow the above procedures and send the media portion to the stacks. The print portion should be on a separate MFHD with a location of smlref (item type in that item record should be reference). Media accompanying print reference materials should come from Acquisitions attached to a separate MFHD with a location of sml and the item record should have an item type of media. Note on reference materials: Media should not go to the Starr Main Reference Room. For example, if it is necessary to change the format of the bibliographic record (e.g., the item arrives as a book with accompanying media, but should be cataloged as media with the book as accompanying material), or if it is necessary to create a separate bibliographic record for the media (e.g., book and media arrive as related material on one bib record, but are in fact individually issued items, and media should be cataloged separately). In addition, notify selectors if a decision by the cataloger affects an item’s circulation policy (determined by the item type). Specific types of media will require additional processing before being sent to preparations. After cataloging, all media will be sent to Preparations along with any accompanying material that will be retained with the items. The item’s original case and any accompanying material (user’s guides, booklets, etc.) will also be included. In the curatorial units, the staff should follow the guidelines for receiving media described on the Acquisitions page before cataloging the item. Most media coming into SML Catalog and Metadata Services should arrive with a plastic case that will house the item. These guidelines are for non-print media received as stand-alone items or as material accompanying monographs or serials and should be applied to CD-ROMs, sound CDs, DVDs, VHS videocassettes, sound cassettes and floppy disks.
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